College Democrats at Indiana University Constitution

Preamble

 

The College Democrats at Indiana University are dedicated to organizing the participation of college students at Indiana University and members of the Bloomington community in political discourse. As Democrats, we are resolved to promote the progressive philosophies of the Democratic Party.

 

Article I: General Provisions

Section 1: Name

 

This organization shall be called the College Democrats at Indiana University (hereafter “College Democrats at IU”).

 

Section 2: Chartering

 

The College Democrats at IU shall maintain chapter status with the College Democrats of America and any other suitable parent organization defined in the bylaws.

 

Section 3: Membership

  1. Statement of Non-Discrimination: College Democrats at IU allows any interested student to participate in, become a member of, and seek leadership positions in the organization without regard to arbitrary consideration of such characteristics as age, color, disability, ethnicity, gender, marital status, national origin, race, religion, sexual orientation, or veteran status.

 

  1. The bylaws shall define good standing. Members who are in good standing shall be conveyed voting and candidacy rights by this constitution.

 

  1. Voting rights shall be conveyed to members in good standing as defined in the bylaws.

 

Section 4: Bylaws

 

The bylaws of College Democrats at IU shall govern the actions and policies of the organization. The bylaws are superseded by this constitution and are subject to the provisions set forth in it. The bylaws may be amended and altered by the executive board subject to the normal provisions governing executive board actions.

 

Section 5: Amendment

 

  1. Any member of the executive board may propose an amendment to the constitution of the College Democrats during a meeting of the executive board while it is in session. The amendment shall pass with a 2/3-majority vote by the executive board. If the amendment fails to receive a 2/3-majority vote, that amendment shall be tabled for a minimum of one week before it can be returned for a vote.

 

  1. The constitution, having been newly amended and signed, shall replace all prior forms of the constitution as set forth in Article I, Section 7.

 

  1. Prior forms of the constitution, if in existence and if having not already been archived, shall be either archived or destroyed. The process of archival shall be described in the bylaws of this Constitution.

 

Section 6: Preservation

The constitution shall be kept current by the vice president in three forms at all times.

  1. In the records storage space of the office of the College Democrats.
  2. Stored on a computer storage device remotely and locally.
  3. Publicly displayed on the Internet.

 

Article II: Executive Board Members

Section 1: Executive Board

 

The governing body of the College Democrats shall be the executive board. The executive board shall have general authority over the actions of the College Democrats. The executive board shall consist of a president, vice president, treasurer, and four to eight additional members.

 

Section 2: Term of Office for Executive Board Members

 

  1. Having been elected duly, the term of office of the president and each additional member of the executive board shall begin at the conclusion of the election, as set forth in Article III, Section 8, and shall last for exactly one year.
  2. The term of the office holder who has been elected to fill a vacancy shall end at the conclusion of the election, as set forth in Article III, Section 8.

 

Section 3: Vacancies on the Executive Board

 

A vacancy shall be declared when a member of the executive board dies, resigns in writing, or is removed from office. If the vacancy occurs in an executive board position other than president, the president shall call a special election to fill the vacancy within two weeks of the effective date of vacancy.

 

Section 4: Vacancy in the Office of President

 

In the event of a vacancy in the office of the president, the vice president shall immediately assume the office of president.

  1. The president, newly instated, shall appoint a vice president from among the members of the executive board.
  2. In the event that a member refuses, in writing, to vacate their position to assume the position of vice president, an election among executive board members shall decide the new vice president.
  3. A special election to fill the seat vacated by the new vice president shall be held no more than three weeks after such vacancy has occurred.

 

Section 6: Removal of Executive Board Members Due to Excessive Absence

 

  1. The president may at their discretion request the resignation of any executive board member who has missed the previous 2 consecutive regularly scheduled weekly executive board meetings and/or regularly scheduled weekly meetings. The board member must comply.
  2. If any executive board member misses 4 general membership meetings and/or executive board meetings per semester the member may be requested to resign.
  3. If any executive board member misses 2 consecutive regularly scheduled weekly executive board meetings and/or regularly scheduled weekly meeting for a medical or personal reason the board members shall review the situation and vote on whether or not the member will be requested to resign.
  4. The president may at their discretion request the resignation of any executive board member or vice president who has missed in the current semester 2 regularly scheduled weekly executive board meetings resulting in quorum not being met at those meetings. This request must come during the week immediately after missing an executive board meeting (regardless of whether quorum was met or not). The board member must comply.
  5. A minimum of three executive board members may request the resignation of the president under the same criteria as described in II-9-a, II-9-b, and II-9-c for removal of other executive board members.

 

Section 7: Removal of Executive Board Members Generally

 

  1. Any member of the executive board including the president and vice-president can be removed under this section. Any removal requires a 2/3 majority vote by the executive board to remove any executive board member, including the president and vice presidents. This section may be invoked only under extreme conditions.
  2. The faculty advisor may remove any executive board member or members who have been charged with a felony, found guilty of serious disciplinary offense by campus authorities, demonstrated extreme disloyalty to College Democrats at IU, or seriously abused their authority as officers of College Democrats at IU.

 

Section 8. President

 

Description:

 

The President is the chief executive officer of the College Democrats. The President is the primary representative to the party, school, and community and is tasked with, in addition to overseeing all operations of the organization, guiding the strategy and overall direction of the organization, enforcing the standards and requirements of the board and the constitution, maintaining and building the good reputation of the College Democrats, as well as working with their counterparts on the State Federation and National Organization.

 

Duties:

 

Specifically the President shall ensure:

  1. The board’s adherence to the constitution and bylaws,
  2. That the morale of board members remain high for the duration of their term,
  3. That members of the board are given direction regarding their duties when it is necessary or prudent,
  4. In conjunction with the Director of Political Affairs and Faculty Advisor for Policy that the official policy goals of the College Democrats are realistic, adequate, and made progress toward,
  5. The offices of the Faculty Advisors, if vacated, are filled in accordance with the Constitution,
  6. Executive Board elections are carried out in compliance with the Constitution,
  7. The College Democrats maintain compliance with all university policies,
  8. The College Democrats maintain compliance with the policies of those organizations of which it is a member of, charter or otherwise, and that
  9. The practices of the President are recorded in a document of continuity.

 

Section 9. Vice President

 

Description:

 

The Vice President is the chief administrative officer of the College Democrats. The Vice President is the acting secretary of the organization, and is tasked with keeping meeting minutes, coordinating and enforcing the writing of continuity by board members, maintaining and insuring the integrity of all records kept by the College Democrats, and assisting the President in enforcing the standards and requirements of the board and the constitution.

 

Duties:

 

Specifically the Vice President shall, under the direction of the President and in no specific order, ensure:

  1. The President’s adherence to the constitution and bylaws,
  2. The minutes of official meetings of the executive board are duly recorded,
  3. A calendar of all events planned by the College Democrats or events promoted by the College Democrats is compiled and recorded centrally for all members of the board to utilize,
  4. That members of the board carry out their duties to record their actions and the actions of their committees in written continuity,
  5. In conjunction with the Treasurer and Faculty Advisor for Fundraising that the official financial plans of the College Democrats are realistic, adequate, and carried out in a timely manner,
  6. The office of the President, if vacated, is filled in accordance with the Constitution,
  7. Executive Board elections are carried out in compliance with the Constitution,
  8. A system is in place for board members to anonymously lodge a complaint against the board or a member within, and that these complaints are acted on in a timely manner, and that
  9. The practices of the Vice President are recorded in a document of continuity.

 

Section 10. Treasurer

 

Description:

 

The Treasurer is the chief financial officer of the College Democrats. The Treasurer is tasked with maintaining adequate funds both in the short and long term as well as with making those funds available to the board for general use.

 

Duties:

 

The Treasurer shall assist the Vice President and Faculty Advisor for Fundraising in crafting and implementing a semesterly budget as well as a yearly fundraising plan.

 

Specifically the Treasurer shall, under the direction of the President and in no specific order, ensure:

  1. The resources belonging to the College Democrats are secure and well maintained,
  2. The bank account of the College Democrats is secure and well maintained,
  3. The financial records of the College Democrats are well maintained and made available to the board,
  4. That a budget for the College Democrats is created and presented to the board each semester,
  5. That a fundraising plan for the College Democrats is created in accordance with the budget, and is carried out each term,
  6. That each term the traditional yearly fundraiser is carried out with the goal of raising sufficient funds and strengthening the connection of the College Democrats to the community at large,
  7. That donors to the College Democrats are properly thanked and recognized by any and all means,
  8. A PayPal account is established and maintained to give the organization the best opportunity to fund and support progressive goals on campus and in the community,
  9. When deemed necessary by a majority of the board or under the direction of the President, that a committee of at least two but no more than four Coordinators is appointed to assist in carrying out the responsibilities of the Treasurer, and that
  10. The practices of the Treasurer and their committee [if applicable] are recorded in a document of continuity.

 

Section 11. Director of Political Affairs

 

Description:

 

The Director of Political Affairs works to advance the political goals of the College Democrats beyond merely participating in the electoral process. The Director of Political Affairs is tasked with lobbying school, party, state, and national officials to create real and lasting changes to policy and legislation in the interest of the College Democrats.

 

Duties:

 

The Director of Political Affairs shall assist the President and Faculty Advisor for Policy in crafting, advancing, and implementing the political and policy goals of the College Democrats.

 

Specifically the Director of Political Affairs shall, under the direction of the President and in no specific order, ensure:

  1. That a memorandum stating the specific policy goals of the College Democrats is created and posted publically each term,
  2. The policy memorandum is carried out and progress is made toward accomplishing the goals set forth,
  3. That the personal and organizational connections made and maintained by the board are properly leveraged toward policy end-goals,
  4. When deemed necessary by a majority of the board or under the direction of the President, that a committee of at least two but no more than four Coordinators is appointed to assist in carrying out the responsibilities of the Director, and that
  5. The practices of the Director of Political Affairs and their committee [if applicable] are recorded in a document of continuity.

 

Section 12. Director of Outreach

 

Description:

 

The Director of Outreach is the official representative of the College Democrats to other campus groups. The Director of Outreach is tasked primarily with ensuring that lasting relationships with other student groups are built, maintained, and properly utilized.

 

Duties:

The Director of Outreach shall appoint, lead, and oversee a committee of 3 – 4 Coordinators who together shall be responsible for outreach to the cultural, greek, and progressive student groups of the University on behalf of the organization.

 

Specifically the Director of Outreach shall, under the direction of the President and in no specific order, ensure:

  1. The activities and events of the College Democrats are carried out in coordination with friendly student groups whenever possible,
  2. The members of friendly student groups are made aware of opportunities to participate with the College Democrats and vice versa,
  3. The coordination with friendly student groups results in the reduction of duplicative efforts and the increase of prominence of the College Democrats on campus
  4. The College Democrats is represented by an official delegation to whichever council or alliance that the organization has pledged membership to,
  5. The President is made aware of binding and non-binding resolutions proposed or implemented by a council or alliance that the organization has pledged membership to, and that these resolutions are duly brought before the board, and that
  6. The practices of the Director of Outreach and their committee are recorded in a document of continuity.

 

Section 13. Director of Social Events

 

Description:

 

The Director of Social Events is directly responsible for building the morale of the general membership. The Director of Social Events is tasked primarily with creating a fun and festive atmosphere for the purpose of building a community within the organization to foster genuine friendships among members and further the goal of their recruitment and retention.

 

Duties:

 

The Director of Social Events shall develop, create, and carry out social events on behalf of the College Democrats.

 

Specifically the Director of Social Events shall, under the direction of the President and in no specific order, ensure:

  1. The goals set forth by the board are met with regard to membership recruitment and retention,
  2. That social events are held on a regular basis,
  3. Assist the Vice President in the maintenance of the calendar and recording of events
  4. When deemed necessary by a majority of the board or under the direction of the President, that a committee of at least two but no more than four Coordinators is appointed to assist in carrying out the responsibilities of the Director, and that
  5. The practices of the Director of Social Events and their committee [if applicable] are recorded in a document of continuity.

 

Section 14. Director of Communications

 

Description:

 

The Director of Communications is the second most prominent public face of the College Democrats [the President being the primary figurehead]. The Director of Communications is tasked with publicizing the plans and activities of the College Democrats in order to further the recruitment and retention of general members as well as promote the causes of the group.

 

Duties:

 

The Director of Communications shall appoint, lead, and oversee a committee of 3 – 4 Coordinators who together shall be responsible for Web Design, Social Media, and Campus Communication for the organization.

 

Specifically the Director of Communications shall, under the direction of the President and in no specific order, ensure:

  1. The website of the College Democrats is well maintained,
  2. The social media accounts of the College Democrats are active,
  3. The general members of the College Democrats are well informed of events and opportunities,
  4. The activities and events of the College Democrats are documented in pictures,
  5. The local, regional, and national press is accommodated and made aware of the activities and accomplishments of the College Democrats,
  6. The student body of Indiana University is recruited duly to join the College Democrats,
  7. The practices of the Director of Communication and their committee are recorded in a document of continuity, and that
  8. A email is sent to the general members at the end of every week comprised of the biggest news stories of the week on a local, state and national level in order to keep members aware of what is going on.

 

Section 15:

 

In interest of the mission of the College Democrats at IU, during even years, because of the Presidential Election and Midterm Elections, the Executive Board will be expanded to better facilitate operations. The Executive Board will revert back to the positions outlined in the original Constitution during odd years, where there are less major elections. The Director of Communications will be split into two (2) positions. One (1) additional position will be added. The positions to be added follow:

 

  1. Director of Voter Registration
  2. Press Secretary
  3. Director of Social Media

Section 16: Director of Voter Registration

 

Description:

 

The Director of Voter Registration will be responsible for the administration of the College Democrats at IU’s effort to register student to vote. They will also be responsible for setting numerical goals for student registration and working to meet those goals.

 

Duties:

Specifically the Director of Voter Registration shall, under the direction of the President and in no specific order, ensure:

  1. Develop and establish numerical goals for Voter Registration based on the size of the organization and past performances of the organization,
  2. Inform the Executive Board of the goals developed,
  3. Coordinate with other Organizations conducting voter registration, and
  4. Procure voter registration forms.

 

Section 17: Press Secretary

 

Description:

 

The Press Secretary will assume most of the responsibilities of the Director of Communications. The Press Secretary will be responsible for the weekly email informing members of the activities of the organization and other supplementary emails. The Press secretary will be responsible to sustain and develop a positive image for the organization.

 

Duties:

 

Specifically the Press Secretary shall, under the direction of the President and in no specific order, ensure:

  1. Responsible for all internal email communications with the College Democrats at IU,
  2. Coordinate with news organizations, including but not limited to the Indiana Daily Student and the Herald Times,
  3. Write and distribute press releases for major events and initiatives conducted by the College Democrats at IU, and
  4. Coordinate with the Director of Social Media to ensure a unified message for the College Democrats at IU.

 

Section 18: Director of Social Media

 

Description:

 

The Director of Social Media will be the resident technology expert of the Executive board. They will work to increase the social media presence of the College Democrats at IU. They will work to ensure that the online presence of the organization is engaging, professional, and effective.

 

Duties:

 

Specifically the Director of Social Media shall, under the direction of the President and in no specific order, ensure:

  1. Maintain the website of the College Democrats of IU,
  2. Actively run the social media accounts of the College Democrats at IU,
  3. Document the activities of the College Democrats at IU with picture, and
  4. Maintain and increase recruitment of students to the College Democrats at IU.

 

 

Article III: Procedures

Section 1: Executive Board Meetings

 

The executive board shall meet once per week when school is in session, unless the president gives prior notice. Such meetings shall be scheduled and advertised at the beginning of the semester and shall constitute the regular weekly meetings of the dates, times and locations of executive board executive board. The vice-president is charged with creating a meeting schedule listing the meetings at least a month in advance.

 

Section 2: Quorum

 

(a) A quorum of the executive board shall be noted when a minimum of 5 executive board members are present. If quorum is not met, no meeting can take place.

(b) If there are 2 or more vacancies on the executive board than both quorum requirements shall be reduced by 1.

(c) If there are 4 or more vacancies on the executive board than both quorum requirements shall be reduced by 2.

 

Section 3: Executive Board Clerk

 

The vice president of the executive board shall record all minutes and votes and act as parliamentarian during executive board meetings. If the vice president is absent, a designated deputy shall serve as recording officer. If no designated deputy is present then the chairman shall designate a present member in good standing or executive board member to serve as recording officer for the meeting.

 

Section 4: Executive Board Meeting Chairman

 

The president shall serve as executive board chairman when present. The vice president shall serve as chairman in the president’s absence. In the absence of both officers, the executive board members present shall designate a meeting chairman.

 

Section 5: Office

 

The College Democrats at IU shall maintain an office on the campus of Indiana University – Bloomington. Said office shall be accessible to all officers listed under III-7. The president shall see that the office is furnished with a desk within the budgetary constraints of the College Democrats at IU. If in the opinion of the president and with the concurrence of the financial vice-president, the College Democrats at IU are deemed unable to financially support an office, the executive board may waive these requirements

 

Section 6: Executive Board Record

 

The official record of the executive board shall be maintained in the office. The record shall be reasonably organized and securely stored. The record shall include all the original meeting notes of the vice president, typed or neatly hand-written copies of the minutes of each meeting, and any other material deemed necessary by the president, vice president or executive board as a whole.

 

Section 7: Office Codes

 

  1. Office code to the College Democrats at IU office shall be provided to all executive board members.
  2. General members should not receive the office code.

 

Section 8: Election of President, Vice-Presidents and Executive Board

 

  1. The elections for executive board members shall take place during either the week before Dead Week or Dead Week, as determined by a 2/3 majority vote of the executive board members. This date shall be promulgated to the members in good standing two weeks before the scheduled election. The president and vice-presidents shall be elected along with the 5-9 other executive board members and shall serve for approximately one year until the next election.
  2. In order to be a candidate for presidency you must have served on a previous College Democrats at IU executive board.
  3. Only people who have been a member in good standing for over thirty days shall be eligible to vote or to run for office in the election. The requirement is waved both for voters and candidates in the event of a special election.
  4. In order to run for an office you must be present at the election. A candidate may substitute a pre-recorded video for attendance at the election, if pre-approved by the executive board. The video may only include the candidate and shall not include any other visual or auditory materials. The executive board may set a time limit for videos to match the speaking time limit of candidates. The board may set other rules, guidelines, or limitations as long as these decisions are conveyed to members at least two weeks prior to the election. In order to run you must be prepared to serve and be present for the entire term.
  5. General members who meet stated requirements may present themselves as a write-in candidate for any office other than president. The election overseer will call for floor nominations before conducting the election for each office. A total of five members in good standing must stand to support each nominee in order for him to become a write-in candidate.
  6. Election of the President and Vice President: Each candidate for an office will speak to defend their candidacy. Following this the members in good standing who are present will elect a president and vice president in separate races by simple majority. If in any of these races no candidate receives a majority, a run-off will be held between the top two candidates. The results of these races will be calculated and announced prior to the election of board members; giving all candidates an opportunity to run for an additional position, should they not be elected to the position of president or vice-president.
  7. Election of the Executive Board: Each candidate for an office will speak to defend their candidacy. Following this the members in good standing who are present will elect each board member in separate races by simple majority. If in any of these races no candidate receives a majority, a run-off will be held between the top two candidates.
  8. The election shall be overseen by someone unaffiliated with the organization or the faculty advisor.

 

Article IV: Finance

Section 1: Bank Account

 

The College Democrats at IU shall maintain a checking and savings account at a local financial institution in Bloomington, Indiana. The treasurer and either the president or vice president shall be the signatories on the account.

 

Section 2: Debit Card

 

A debit card shall be given to the financial vice-president. This card shall be kept with the treasurer or in a lock box in the College Democrats at IU office at all times. Any purchase over fifty ($50) on the debit will be signed off on by both signatories of the account on the monthly financial report and shall require a majority vote of the executive board.

 

Section 3: Expenditures

 

Expenditures will require the signature of either of the signatories of the account to be valid. Expenditures in excess of seventy-five ($75) shall require a majority vote of the executive board.

 

Section 4: Reimbursements

 

Members who make personal expenditures for College Democrats at IU may be reimbursed as a standard expenditure subject to approval by both of the signatories. Reimbursement checks to either of the signatories must be signed and approved by the other officer.

 

Section 5: Event Budgeting

 

If an upcoming event requires such, the treasurer may request an event budget to be created by the president. The event budget will consist of a dollar amount that should not be exceeded in purchasing goods required for the event. The purchases within this budget will not be subject to Sections 2 or 3 of Article IV. If additional funds are required for the event, the president may call a vote to extend the budget. The budget shall be extended if the extension receives a majority vote of the executive board, the president shall set the new amount.

 

Section 6: Monthly Financial Report

 

A financial report must be compiled by the treasurer every month in which any financial transactions occur. These reports shall come within two meetings of the receipt of the monthly bank statement and will be presented to the group. A copy of the report, including originals or copies of any financial statement or receipt, a brief description of the financial activity, and a statement on the status of the College Democrats at IU including foreseeable future expenditures and income for the current semester shall be made. This copy shall be placed in the executive board records kept by the vice president.

 

Section 7: Checkbook

 

The College Democrats at IU checkbook shall remain in the office except when needed by either of the signatories.

 

Section 8: Personal Gain Clause

 

This organization, if raising funds, shall ethically raise and distribute profits from organizational functions to either the organization or to members who provide a service that directly benefits the organization. Individual members may not receive compensation directly from for-profit companies if acting as a representative of a student organization.

 

Section 9: PayPal

 

The PayPal account is to be established and maintained by the Treasurer. The information to access the account should be shared solely with the President. It is the duty of the Treasurer to update the rest of the Executive Board on any contributions that are received through this method.

 

Article IV: By-Laws

Section 1: By-Laws and Definitions

 

  1. This document shall constitute the By-Laws of the College Democrats at Indiana University as provided for in 1-4 of the Constitution of the College Democrats at Indiana University.
  2. “Constitution” shall refer to the Constitution of the College Democrats at Indiana University. “By-Laws” shall refer to the College Democrats at Indiana University By-Laws. “College Democrats at IU” shall refer to the College Democrats at Indiana University. “Executive board” shall refer to the executive board of the College Democrats at Indiana University.

 

Section 2: Membership

 

  1. Membership shall be granted to all students of Indiana University who express written interest in being a member by emailing College Democrats at IU or signing a membership sheet. Membership shall be granted for duration of one semester following their last contact with College Democrats at IU or until such time as V-2-2 terminates membership.
  2. Members must be a student at Indiana University – Bloomington to be considered a member.
  3. Individual members may terminate membership by written request to a member of the executive board.
  4. For the purposes of I-3-B of the constitution, membership in good standing shall be granted to all members who attend 2 meetings in a given academic semester.
  5. While not members of College Democrats at IU, members of the community shall be invited to attend any and all events sponsored by College Democrats at IU.

 

Section 3: Resignation of Members of the Executive Board

 

  1. Resigning members of the executive board must submit a written resignation to the president. The member of the executive board must at this time turn in all College Democrats at IU keys, records, and property which are in their possession.
  2. Resigning members of the executive board who do not turn in any College Democrats at IU keys, records, or property within 48 hours shall be referred to the faculty advisor and the Dean of Students’ Office.
  3. Members of the executive board forced to resign under II-6 or II-7 of the constitution have 48 hours to submit written resignation. Officers who fail to do so shall be referred to the faculty advisor and the Dean of Students’ Office.

 

Section 4: Executive Board Records

 

  1. Following the executive board meeting, the vice president shall compile and email to all the members the minutes. The vice president shall sign and place the original copy of the minutes and any other pertinent documents into the executive board records.
  2. Each individual member of the executive board, upon the completion of each semester, shall submit to the vice president an executive report detailing the work accomplished by the individual member, any problems encountered by the individual member and any solutions either implemented or recommended, any desired information about the working of College Democrats at IU as a whole, and any other pertinent information. These reports shall be placed into the executive board records each semester.

 

Section 5: Primary Neutrality

 

  1. The College Democrats at IU shall not endorse or participate in the campaigns of any candidate seeking the Democratic nomination in a Primary Election. College Democrats at IU may participate in neutral forums and Democratic events only.
  2. Campaign information and invitations for all Democratic candidates shall be forwarded to the membership of College Democrats at IU without bias. Participation in Democratic Primary campaigns by individuals within College Democrats at IU is encouraged and shall be supported, so long as it is understood that they are doing so as individuals and not representatives of College Democrats at IU.
  3. The requirements of Section 5 (1) and (2) shall be waived for candidates unopposed for the Democratic nomination or who have secured a nominating majority of delegates or a state or national convention.

 

Section 6: Conflicts of Interest and Personal Objections

 

  1. A College Democrats at IU executive board member with a personal, political, or financial conflict of interest must notify the president and rescue themself from any duties related to the matter. The president shall appoint an officer to assume these duties.
  2. An executive board member with a personal, political, or financial conflict of interest must notify the executive board at the time of any vote on the matter and abstain.
  3. The president or vice president may ask for a conflict of interest statement from any executive board member. The executive board member must state their conflict of interest and take the appropriate action outlined above, or affirm that not conflict of interest exists.
  4. A College Democrats at IU executive board member with an ethical or moral objection to a requirement of their duties may notify the president and rescue himself from these duties. The president shall appoint an officer to assume these duties.
  5. A member of the executive board actively involved in a competitive primary election shall refrain from using College Democrats at IU funds, materials, information, distribution and/or membership lists, office space or other resources in support of, or against, any primary candidate facing a challenge. Violating members will be warned by the Executive Board, and upon a second violation will be reported to the faculty sponsor and the Office of Student Affairs. Executive Board members in violation can be warned by a majority vote of the executive board, by the president, or vice president. Refusal by an executive board member to respect this warning will result in removal per II-7 of the constitution.

 

Section 7: Endorsements for Student Government and Other Campus Elections

 

  1. The Executive Board of College Democrats at Indiana University may endorse any candidate or ticket in Student Government elections provided that the election in which the candidates or tickets are running do not bind the Executive Board to neutrality pursuant to the provisions in Section 5, and provided further that all candidates and tickets running in the election are given equal and fair chance to lobby the Executive Board for its endorsement.
  2. For the purposes of this Section, an equal and fair chance shall be defined as allowing all candidates or tickets in the election to meet privately or publically with the Executive Board either through a presentation or interview.
  3. The decision to endorse a candidate or ticket shall be made solely by the Executive Board, and shall only be publicized as an endorsement by the Executive Board alone. No public statements, activities, advertisements, or other similar actions shall be made to imply or appear to imply that an endorsement by the Executive Board reflects an endorsement by the organization as a whole, any of the organization’s general members, or any of the organization’s partner, affiliate, or parent organizations.
  4. In order for an endorsement to be valid, the Executive Board must vote unanimously in support of the chosen candidate or ticket.
  5. If any member of the Executive Board is a candidate under consideration themselves or for a ticket under consideration, or if a member of the Executive Board is directly, formally, and explicitly affiliated with any of the tickets under consideration, they shall abstain from the vote to endorse. Informal or personal connections to the candidate or ticket shall not merit the need for the member to abstain.
  6. The Executive Board must uphold any and all clauses and bylaws elsewhere in the Constitution throughout the entire endorsement process, and any failure to fully uphold the provisions in this Section or any other will cause any endorsement to be invalid.

Section 8: Disorderly Conduct at Meetings

 

The president may rule any meeting attendee “out of order” for disorderly conduct. They may request that any attendee leave after a second incident of disorderly conduct. The meeting shall be recessed and the IU police shall be called to remove any individual who refuses to leave after two incidents of disorderly conduct.

 

Section 9: Indiana University Clauses

Statement of University Compliance: This organization shall comply with all Indiana University regulations, and local, state and federal laws.

  1. Statement of University Compliance: This organization shall comply with all Indiana University regulations, and local, state and federal laws.
  2. Anti-Hazing Policy: Hazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may endanger, abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person’s consent or lack of consent.
  3. Personal Gain Clause: This organization, if raising funds, shall ethically raise and distribute profits from organizational functions to either the organization or to members who provide a service that directly benefits the organization. Individual members may not receive compensation from for- profit companies if acting as a representative of a student organization.